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Participating in the Spending Accounts
The general guidelines for participating in the JPMorgan Chase Spending Accounts are described in this section. ADP is the claims administrator for the Health Care and Child/Elder Care Spending Accounts. WageWorks is the claims administrator for the Transportation Spending Accounts.
Eligibility
Your participation in the JPMorgan Chase Spending Accounts is optional. In general, you are eligible to participate if you are:
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A U.S. dollar-paid employee who receives salary or earns draw, commissions, or production overrides ("salaried employee");
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Regularly scheduled to work 20 or more hours per week; and
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Employed by JPMorgan Chase & Co. or one of its subsidiaries to the extent that such subsidiary has adopted the plan.
Please Note: An individual classified or employed in a work status other than as a common law salaried employee by his/her employer, such as an:
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Independent contractor/agent (or its employee);
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Hourly-paid employee;
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Intern; and/or
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Occasional/seasonal, leased, or temporary employee,
is not eligible to participate in the accounts regardless of whether an administrative or judicial proceeding subsequently determines this individual to have instead been a common law salaried employee.
Cost of Participation
A deduction for Health Care, Child/Elder Care, and/or Transportation Spending Accounts contributions cannot be taken and no contribution will be made in any semimonthly pay period in which your compensation after taxes, adjustments, and other plan contributions does not cover the full deduction amount you elected during the annual benefits enrollment period or as a result of a subsequent qualified change in status.
Your semimonthly cost of participation depends on the annual amount you elect to contribute to the Health Care Spending Account, Child/Elder Care Spending Account, and/or the monthly amount you elect to contribute to the Transportation Spending Accounts. Contributions to the Health Care Spending Account and the Child/Elder Care Spending Accounts are made on a before-tax basis. Contributions to the Transportation Spending Accounts can be made on a before-tax and after-tax basis.
Limits on Contributions for Highly Compensated Employees
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Internal Revenue Service (IRS) rules impose limits on contributions to the Child/Elder Care Spending Account in certain situations that involve highly paid employees. These rules help ensure that the plan doesn't unfairly favor highly compensated employees. As a result, it may be necessary to significantly reduce contributions for some participants under these rules. You'll be notified if you're affected. (For 2008, the contribution limit is $2,800.)
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In addition, IRS rules state that you cannot contribute more than your salary or your spouse's monthly salary, whichever is lower. If your spouse is a full-time student or is incapable of self-care, his or her monthly income is assumed to be $250 in 2008 if you have one eligible dependent or $500 in 2008 if you have two or more eligible dependents. Consequently, an employee with one child that requires care while a spouse attends school full-time for nine months of the year, would be limited to annual contributions of $2,250.
How to Enroll
Participation in the Spending Accounts is optional.
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If You:
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What You Need to Do to Enroll:
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Health Care and Child/Elder Care Spending Accounts. During an annual benefits enrollment period, you can make your elections through the Benefits Web Center via My Rewards @ Work or via the Benefits Call Center. At the beginning of each enrollment period, you'll receive instructions on how to enroll. You must re-enroll each year to continue participating in the Health Care Spending Account and/or Child/Elder Care Spending Account for the following year.
Transportation Spending Accounts. You can enroll in the Transportation Spending Accounts at any time during the year through the Transportation Spending Accounts Web Center via My Rewards @ Work. To enroll by phone, contact the Transportation Spending Accounts Call Center and speak with a Service Representative. Unless you make a change to your contribution amount, your elections will automatically carry forward from month to month and over the calendar year.
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Are a Newly Hired Employee or Have a Change in Work Status or Qualified Change in Status
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For information under each Spending Account, please see:
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What Happens to Your Spending Account Balance(s) at the End of the Year
You generally have until April 30 of the year following the plan year (January 1 - December 31) to submit eligible claims for reimbursement from the Health Care Spending Account incurred during the plan year and during the two-and-a-half-month extension (January through March 15 of the following year). For the Child/Elder Care Spending Account, you generally have until April 30 of the following year to submit eligible claims for reimbursement incurred during the plan year (January 1 - December 31). However, because you contribute to the Health Care and Child/Elder Care Spending Accounts with before-tax dollars, there are specific guidelines about what happens to any remaining balances after these periods.
The Transportation Spending Accounts, under section 132 of Internal Revenue regulations, allow qualified transportation expenses to be excluded from an employee's gross income. Under these regulations, before-tax contributions are non-refundable to the employee under any circumstance, including termination of employment, retirement, or death.
Under the "Pay Me Back" option, you have 180 days following the end of the benefit month to file claims for reimbursement. After the claims filing deadline, the unclaimed balance will be applied toward future payroll contributions. Please see " The Transportation Spending Accounts" for more information.
The "Use It or Lose It" Rule
Under current U.S. tax law, if you still have a balance credited to either the Health Care Spending Account or Child/Elder Care Spending Account after submitting all claims incurred during the eligible period, that balance will be forfeited. It's very important that you plan carefully before you decide how much to contribute to the Health Care Spending Account and/or Child/Elder Care Spending Account, and that you file your claims by the claims filing deadline.
For example, if you contribute $500 to the Health Care Spending Account, and your claims* are just $450, then you would forfeit the $50 remaining in your Health Care Spending Account.
* Any eligible expenses incurred through March 15 of the year following the plan year (January 1 - December 31) and filed by April 30 of that same year (the claims filing deadline).
Your Other JPMorgan Chase Benefits
Your before-tax contributions to your spending accounts do not affect your other pay-related benefits at JPMorgan Chase. Your benefits under the 401(k) Savings Plan, Retirement Plan, Life and Accident Insurance Plans, Disability Leave Policy, and Long-Term Disability Plan will continue to be based on your full, unreduced benefits pay.
Health Care Spending Account Debit Card
The Health Care Spending Account has a card feature that lets you electronically access your account to pay for eligible health care expenses that you incur at locations where the card is accepted. The card can be used at the point of sale (for example, when you're filling a prescription at qualified health care providers who offer eligible services and products; or at merchants who offer eligible over-the-counter items and comply with IRS approval system requirements.) Once ADP receives the electronic debit, the expenses are verified, the appropriate service provider is paid, and your account is adjusted accordingly. There is no fee for the use of the card. If your provider does not accept the card, you will need to submit a paper claim to ADP for reimbursement.
You will receive one card per family for the Health Care Spending Account. You may request additional spending account cards from ADP. To obtain additional cards for your eligible covered dependents, complete the Dependent Card Form from ADP, which can be accessed through the Health Care Spending Account Web Center via My Rewards @ Work, indicate the name of the dependent who will use the card, and fax to ADP at 1-678-893-5571.
You cannot use your Health Care Spending Account debit card for child/elder care expenses.
The IRS requires proof of qualified purchases made with a Health Care Spending Account debit card. It is recommended that you keep your receipts for three years. You will have the convenience of using your Health Care Spending Account debit card at doctors' offices, dental offices, hospitals, health care clinics and pharmacies designated as health care-related merchants or at retail outlets that can provide product-specific details on receipts to prove the purchase or service is valid for the spending account debit card purchase. However, ADP may request that you submit your receipts after your debit card use in order to substantiate that the expenditure paid with the debit card was a properly reimbursable expenditure. If you have expenses that are incurred through the Prescription Drug Plan and administered by Caremark under the POS High and Low Options, the EPO Option, or the Traditional Indemnity Option, generally, substantiation will not be necessary since this information is forwarded directly to ADP by Caremark. If you are required to provide proof of a qualified purchase, you will receive a request for substantiation from ADP, the claims administrator. Failure to provide the required substantiation will result in the temporary deactivation of your Health Care Spending Account debit card, and you will be required to repay the amount of the unsubstantiated/ineligible expense.
Automatic Claim Rollover Feature
If you enroll in the Health Care Spending Account and participate in one or more of the following plans, you may choose either the automatic claim rollover feature or the Health Care Spending Account debit card at the time you enroll:
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The POS High Option under the Medical Plan
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The POS Low Option under the Medical Plan
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The Traditional Indemnity Option under the Medical Plan
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The Preferred Dentist Program Option under the Dental Plan
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The Traditional Indemnity Option under the Dental Plan
Please Note: Your election can only be changed during the annual benefits enrollment period. If you do not indicate a preference, you will be assigned the Health Care Spending Account card reimbursement option.
With the convenient automatic claim rollover feature, most eligible expenses you incur will be automatically submitted to your Health Care Spending Account for reimbursement after payment from your Medical/Dental Plan. You will initially pay for eligible expenses out-of-pocket, but you won't have to submit additional Health Care Spending Account claim forms for those expenses. You will still be required to submit paper claims for any eligible expenses incurred under plans that do not accept the automatic claims rollover feature (such as the Vision Plan, an HMO or EPO Medical Plan Option, or a spouse's plan) and for over-the-counter health care expenses.
Spending Accounts Statement
Each year, you will receive annual statements indicating your current Health Care and/or Child/Elder Care Spending Account(s) balance(s) and listing all the amounts paid to you related to that plan year.
Information about your Health Care and Child/Elder Care Spending Accounts is also available online from the Health Care and/or Child/Elder Care Spending Accounts Web Center via My Rewards @ Work. You can also contact the Benefits Call Center.
Information about your Transportation Spending Accounts is available online from the Transportation Spending Accounts Web Center via My Rewards @ Work. You can also contact the Transportation Spending Accounts Call Center.
Qualified Change in Status
The Health Care Spending Account and/or Child/Elder Care Spending Account elections you make during the annual benefits enrollment period will stay in effect through the following plan year (or the current plan year if you enroll during the year as a newly eligible employee). However, you may be permitted to change your elections before the next annual benefits enrollment period if you have a qualified change in status. Please Note: Any changes you make during the year must be consistent with your qualified change in status.
If you have a qualified change in status and want to change your Health Care Spending Account and/or Child/Elder Care Spending Account contributions, please see the Benefits Status Change Guide available on Company Home > HR & Personal > Pay & Benefits > Library, which includes details on how to make changes. This Guide is also available on request through the Benefits Call Center. You need to contact the Benefits Call Center or make your changes through the Benefits Web Center via My Rewards @ Work within 31 days of the qualifying event for benefits to be effective the date of the event. If you miss the 31-day deadline, coverage for certain benefits will be effective as of the date you contact the Benefits Call Center. Otherwise, you will not be able to make the change in contributions until the following annual benefits enrollment period.
Please Note: Documentation of eligibility isn't always required when you enroll, but may be requested at any time by JPMorgan Chase or the claims administrator. Your changes will take effect as of the day of the qualifying event. Eligible expenses are those incurred on or after the effective date of the qualifying event. For example, if you get married on April 15 and increase your Health Care Spending Account from $300 to $3,000, you will only be allowed to claim $300 in expenses incurred from January 1 through April 14.
If you have questions during the year about qualifying events and what the allowed benefits changes are, please visit the Benefits Web Center via My Rewards @ Work, or contact the Benefits Call Center and speak with a Service Representative.
Qualified changes in status for eligible dependents under the Spending Accounts are listed in the following table.
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Spending Account Changes for Qualified Changes in Status*
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Event
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Health Care Spending Account Changes
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Child/Elder Care Spending Account Changes
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Start or increase contributions
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Start, increase, decrease, or cancel contributions
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You have, adopt, or obtain legal guardianship of a child**
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Start or increase contributions
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Start or increase contributions
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You and/or your covered dependents gain other benefits coverage**
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Decrease or cancel contributions
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You and/or your eligible dependents lose other benefits coverage**
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Start or increase contributions
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Start or increase contributions
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You get legally separated or divorced
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Decrease or cancel contributions
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Start, increase, decrease, or cancel contributions
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A covered family member dies**
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Decrease or cancel contributions
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Start, increase, decrease, or cancel contributions for your spouse/domestic partner
Decrease or cancel contributions for your dependent child
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A dependent child is no longer eligible for coverage**
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Decrease or cancel contributions
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Decrease or cancel contributions
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You move out of a Medical Plan option service area**
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You have a change in dependent care provider or fees**
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Start, increase, decrease, or cancel contributions
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Qualified Adult Dependents — Domestic Partner
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You add a newly eligible domestic partner who is your tax dependent
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Start or increase contributions
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Start, increase, decrease, or cancel contributions
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You end a domestic partner relationship with a domestic partner who was your tax dependent
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Decrease or cancel contributions
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Start, increase, decrease, or cancel contributions
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* Please remember that you can make changes to your participation in the Transportation Spending Accounts at any time.
** Also applies to a domestic partner relationship.
If You Have a Work Status Change
Your contributions to the Spending Accounts end if your work status changes and you are then scheduled to work fewer than 20 hours per week. In this case, you may continue to claim reimbursements from your account balances for any eligible expenses that were incurred before the date of your work status change. In addition, you may be able to continue to make contributions to the Health Care Spending Account on an after-tax basis under COBRA. If your work status changes and you are then scheduled to work more than 20 hours per week, please see " How to Enroll" for information on when you can newly enroll to participate.
How the Health Care Spending Account and Child/Elder Care Spending Account Can Save You Money
The following example shows how paying for eligible expenses using before-tax dollars can actually increase your after-tax income and save you money.
Let's assume your annual income is $40,000, you're married, and you contribute $1,000 to your Health Care or Child/Elder Care Spending Account.
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If you use the Spending Accounts
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If you don't use the Spending Accounts
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Eligible expenses paid from your Spending Account
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Eligible expenses paid with after-tax dollars
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The above example is based on 2008 federal income tax rates, assuming the taxpayer is married, files a joint tax return, claims three exemptions, and takes the standard deduction. Social Security and Medicare taxes are based on a combined 7.65% tax rate. The impact on state income taxes is not addressed. Please Note: State income taxes may apply to amounts contributed to a spending account.
HIPAA Privacy Rights and Protected Health Information
JPMorgan Chase is committed to maintaining the highest level of privacy and discretion regarding your personal compensation and benefits information. However, federal legislation under the Health Insurance Portability and Accountability Act (HIPAA) now legally requires employers — like JPMorgan Chase — to specifically communicate how certain "protected health information" under employee and retiree health care plans may be used and disclosed, as well as how plan participants can get access to their protected health information.
JPMorgan Chase may only use and disclose protected health information received from the Health Care Spending Account claims administrators in ways that are permitted by, required by, and consistent with HIPAA privacy regulations.
For details about HIPAA privacy regulations and your rights with regard to this information, please see "HIPAA Privacy Rights and Protected Health Information" in the "Medical Plan" section of this Guide.
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